Complaint Letter Template for Complaining About a Product or Service

Here is an example of our complaint letter template which will help you in letter writing.  Our example of complaint letter template can improve the effectiveness of your letter in general.

Use our free Complaint Letter Template to help voice your frustrations.

Complaint Letter Template:

Your Address
Your City, State, Zip Code
(Your e-mail address if sending via e-mail)

Date

Name of Contact Person (if available)
Title (if available)
Company Name
Consumer Complaint Division (if you have no specific contact)
Street Address
City, State, Zip Code

Dear (Contact Person):

Re: (account number, if applicable)

On (date), I (bought, leased, rented, or had repaired) a (name of the product, with serial or model number or service performed) at (location, date and other important details of the transaction).

Unfortunately, your product (or service) has not performed well (or the service was inadequate) because (state the problem). I am disappointed because (explain the problem: for example, the product does not work properly, the service was not performed correctly, I was billed the wrong amount, something was not disclosed clearly or was misrepresented, etc.).

To resolve the problem, I would appreciate your (state the specific action you want – money back, charge card credit, repair, exchange, etc.). Enclosed are copies (do not send originals) of my records (include receipts, guarantees, warranties, canceled checks, contracts, model and serial numbers, and any other documents).

I look forward to your reply and a resolution to my problem and will wait until (set a time limit) before seeking help from a consumer protection agency or the Better Business Bureau. Please contact me at the above address or by phone at (home and/or office numbers with area code).

Sincerely,

Your name

Remember to:
• describe purchase
• include the name of product, serial number
• include the date and place of purchase
• state problem
• give history
• ask for specific action
• allow time for action
• state how you can be reached
• enclose copies of documents (but never send originals)

Keep copies of all your letters, faxes, e-mails, and related documents.

I hope you found this Complaint Letter Template useful!